Kansas KEEP Teacher Evaluation Software
Run KEEP evaluations across all four constructs, aligned to the Kansas Educator Evaluation Protocol and built for the way districts observe and score.
KEEP is the entry point, not the whole story. In EX in Education, KEEP evaluations connect to coaching, goals, PD, and retention, so every educator moves from hired to thriving.
KEEP Classroom Observation
Kansas's KEEP Evaluation Framework
The Kansas Educator Evaluation Protocol is the state's default evaluation model, offered by the Kansas State Department of Education. Districts are encouraged to use KEEP, and may instead run a locally developed system that meets Kansas's educator evaluation guidelines. KEEP organizes teacher practice into four constructs, and in EX in Education that framework is the doorway into a connected system for coaching, PD, and retention.
Four KEEP Constructs
KEEP identifies the critical aspects of teaching through four constructs, each pre-configured in EX so evaluators can score against the Kansas model without rebuilding forms.
- Learner and Learning
- Content Knowledge
- Instructional Practice
- Professional Responsibility
Student Growth as a Factor
Kansas's evaluation guidelines call for student growth to be considered as a significant factor, drawn from multiple measures the district selects. EX records that evidence alongside observation results.
- Student growth counted as a significant factor
- Multiple measures, chosen by the district
- Evidence kept with observation results
- Locally determined data sources
Complete KEEP Framework Coverage
All four KEEP constructs are pre-built in EX in Education, so Kansas evaluators can observe, score, and generate evidence against the state model from day one.
Learner and Learning
How the teacher plans for and supports every learner.
- Plans instruction for students' learning and developmental levels
- Recognizes and fosters individual differences
- Builds a positive classroom culture
- Establishes an environment conducive to learning
Content Knowledge
How deeply the teacher knows and applies the content.
- Demonstrates thorough knowledge of content
- Applies content in varied, innovative ways
Instructional Practice
How the teacher teaches and checks for learning.
- Uses methods effective in meeting student needs
- Uses varied assessments to measure progress
- Delivers comprehensive instruction for students
Professional Responsibility
How the teacher grows and contributes beyond the classroom.
- Engages in reflection and continuous growth
- Participates in collaboration and leadership
Formal Observations
- • Scheduled observation with evidence
- • Pre and post conferences
- • Written feedback to the teacher
- • Frequency set by district policy and state guidelines
Informal Walkthroughs
- • Brief, in-class visits
- • Announced or unannounced
- • Timely, focused feedback
- • Number set by district policy
KEEP or your own model: KEEP is the state's default evaluation protocol, and districts may adopt it as it stands. Districts may also run a locally developed evaluation system, as long as it meets Kansas's educator evaluation guidelines. EX supports either path, with KEEP available as a starting template or your own framework built in, and reminders so districts stay on cycle.
KEEP Performance Ratings, Tracked Over Time
KSDE recommends four performance levels for KEEP. EX in Education records each rating, ties it to the evidence behind it, and carries it forward so growth is visible from one cycle to the next.
Highly Effective
Consistently exhibits a high level of performance on the component
Effective
Usually exhibits a more than adequate level of performance
Developing
Sometimes exhibits an adequate level of performance
Ineffective
Rarely exhibits an adequate level of performance
Kansas policy ties how often a teacher is formally evaluated to years of experience: at least once each semester in the first two years, annually in years three and four, and at least once every three years after that. Teachers who need support are typically placed on improvement plans with mentoring. EX in Education keeps each teacher's rating history, evaluation schedule, and improvement plans in one place, and routes the ones who need support into coaching cycles so a rating leads to next steps, not just a score.
Built for Kansas's Evaluation Process
EX in Education gives Kansas districts what they need to run KEEP aligned to the state model, then connects that evidence to coaching, PD, goals, and retention across every school.
KEEP-Aligned Forms
Observation forms pre-built for all four KEEP constructs, on the four-level rating scale.
- • All four constructs included
- • Four-level rating scale
- • Evidence collection tools
Observation Cycles
Manage formal observations alongside quick walkthroughs, with scheduling and reminders in one connected system.
- • Formal observations
- • Informal walkthroughs
- • Cycle reminders
Student Growth Evidence
Record the student growth measures your district uses alongside observation results.
- • Multiple approved measures
- • Evidence in one record
- • District-defined sources
Coaching Handoff
Turn what an observation surfaces into a coaching cycle, so feedback leads to real support instead of a filed form.
- • Evidence to coaching
- • Structured feedback
- • Follow-up visits
Your Model or KEEP
Run KEEP as your framework, or bring a locally developed system that meets Kansas's guidelines. Either way, it lives in one place.
- • KEEP as a template
- • Bring your own model
- • One connected record
Growth Goals
Set professional goals tied to what the evaluation surfaced, tracked in the same module that follows a teacher across the year.
- • Goal setting tools
- • Progress tracking
- • Linked to PD
Why Kansas Districts Run KEEP Inside EX in Education
Run KEEP aligned to the state model, then use what the evaluation surfaces to actually grow and keep your teachers. Evaluation is the doorway. Educator growth and retention is the product.
Less admin, more coaching
Structured workflows and feedback tools free evaluators to spend more of their time in coaching conversations, not paperwork.
Consistent across schools
Standard KEEP rubrics and processes help evaluators score consistently, whether it is one building or the whole district.
Growth you can see
Ratings, goals, and coaching history sit together, so progress is visible over time instead of scattered across files.
Retention, not just ratings
When feedback connects to PD, goals, and support, teachers keep developing, and districts keep the ones they worked hard to hire.
How AI Supports KEEP Evaluations
AI in EX in Education helps evaluators work through KEEP faster while keeping every judgment in human hands. It drafts and organizes, evaluators decide.
Draft Feedback From Evidence
Turn observation notes into clear, construct-aligned feedback that the evaluator reviews and edits before it is shared.
Organize Evidence by Construct
Sort notes and artifacts against the four KEEP constructs, so nothing is missed when it is time to score.
Suggest Growth Next Steps
Surface coaching moves and PD ideas tied to what an observation revealed, ready for the evaluator to assign.
Bring KEEP Into the Bigger Picture
See how EX in Education runs KEEP aligned to the Kansas model, then connects evaluations to coaching, PD, goals, and retention across every school.
Built for KEEP. Bring your own evaluation model, or start from ours. Connected to coaching, PD, and goals.
Part of EX in Education
One piece of the educator experience.
Kansas KEEP evaluations are one part of how districts support educators. In EX in Education, they connect to the bigger picture: walkthroughs, coaching, evaluations, goals, PD, recognition, surveys, and retention. Bring your own process, or start from a template, then run it across every school so every educator moves from hired to thriving.
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