Kentucky Teacher Evaluation Software
Run teacher evaluations aligned to the Kentucky Framework for Teaching and your district's certified evaluation plan under 704 KAR 3:370, built for the evaluators who lead them.
Evaluation is the entry point, not the whole story. In EX in Education, Kentucky evaluations connect to coaching, goals, PD, and retention, so every educator moves from hired to thriving.
Kentucky Framework Observation
Kentucky's Current Evaluation Framework
Kentucky no longer runs a single statewide evaluation program. The former Professional Growth and Effectiveness System (PGES) has given way to local certified evaluation plans, developed by each district's evaluation committee and approved by the local board under 704 KAR 3:370. Most plans are built on the Kentucky Framework for Teaching, organized into four performance measures: Planning, Environment, Instruction, and Professionalism. In EX in Education, that framework is the doorway into a connected system for coaching, PD, and retention.
4 Domains, 22 Components
The Kentucky Framework for Teaching organizes practice across four domains, each pre-configured in EX so evaluators score against the framework's components without rebuilding forms.
- Planning and Preparation
- The Classroom Environment
- Instruction
- Professional Responsibilities
Your Local Certified Evaluation Plan
Under 704 KAR 3:370, each district writes its own certified evaluation plan (CEP). EX adapts to how your plan defines observations, evidence, and cycles, rather than forcing one statewide template.
- Developed by a district evaluation committee
- Approved by the local board of education
- Built on the Kentucky Framework for Teaching
- PGES retired in favor of local plans
Complete Kentucky Framework Coverage
All four domains of the Kentucky Framework for Teaching and their 22 components are pre-built in EX in Education, so Kentucky evaluators can observe, score, and generate evidence against the framework your certified evaluation plan uses.
Planning and Preparation
Six components covering what teachers do before instruction begins.
- 1a. Knowledge of content and pedagogy
- 1b. Knowledge of students
- 1c. Setting instructional outcomes
- 1d. Knowledge of resources
- 1e. Designing coherent instruction
- 1f. Designing student assessments
The Classroom Environment
Five components covering culture, relationships, and classroom management.
- 2a. Environment of respect and rapport
- 2b. Culture for learning
- 2c. Managing classroom procedures
- 2d. Managing student behavior
- 2e. Organizing physical space
Instruction
Five components covering instruction as it happens in the classroom.
- 3a. Communicating with students
- 3b. Questioning and discussion techniques
- 3c. Engaging students in learning
- 3d. Using assessment in instruction
- 3e. Flexibility and responsiveness
Professional Responsibilities
Six components covering reflection, records, families, and continued growth.
- 4a. Reflecting on teaching
- 4b. Maintaining accurate records
- 4c. Communicating with families
- 4d. Participating in the professional community
- 4e. Growing and developing professionally
- 4f. Showing professionalism
Formal Observations
- • Length, frequency, and nature set by the district plan
- • Pre-observation planning where the plan calls for it
- • Post-observation conference within 5 working days
- • Evidence tied to framework components
Informal Walkthroughs
- • Typically 5 to 15 minutes
- • Announced or unannounced
- • Brief, timely feedback
- • Number set by district policy
Evaluator training: Kentucky requires evaluators to complete state-approved certified evaluation training before conducting summative evaluations. EX tracks formal observations and walkthroughs together, with reminders so districts stay on cycle and evaluations stay valid under the local plan.
Kentucky Performance Ratings, Tracked Over Time
A Kentucky summative evaluation produces one of four ratings. EX in Education records each rating, ties it to the evidence behind it, and carries it forward so growth is visible from one cycle to the next.
Exemplary
Consistently exceeds expectations and models practice for others
Accomplished
Meets expectations and demonstrates effective, proficient practice
Developing
Shows growth potential and needs support in some areas
Ineffective
Requires significant improvement and intensive support
Under Kentucky's certified evaluation plans, teachers who have attained continuing service status receive a full summative evaluation at least once every three years, while teachers without continuing service status are evaluated annually. Teachers rated Developing or Ineffective are typically supported with corrective action or improvement plans and mentoring. EX in Education keeps each teacher's rating history, cycle schedule, and improvement plans in one place, and routes the ones who need support into coaching cycles so a rating leads to next steps, not just a score.
Built for Kentucky's Evaluation Process
EX in Education gives Kentucky districts what they need to run evaluations aligned to their certified evaluation plan, then connects that evidence to coaching, PD, goals, and retention across every school.
Kentucky-Aligned Forms
Observation forms pre-built for all 4 domains and 22 components, on the Kentucky rating scale.
- • All 22 components included
- • 4-level rating scale
- • Evidence collection tools
Observation Cycles
Manage formal observations alongside quick walkthroughs, with scheduling and reminders in one connected system.
- • Formal observations
- • Informal walkthroughs
- • Cycle reminders
Professional Growth Plans
Capture self-reflection and professional growth plans alongside observation evidence, where your plan calls for them.
- • Self-reflection records
- • Growth plan tracking
- • Evidence in one record
Coaching Handoff
Turn what an observation surfaces into a coaching cycle, so feedback leads to real support instead of a filed form.
- • Evidence to coaching
- • Structured feedback
- • Follow-up visits
Evaluator Training Records
Track which evaluators have completed state-approved training and when renewals are due, so summative evaluations stay valid.
- • Training records
- • Renewal reminders
- • Assignment by school
Growth Goals
Set professional goals tied to what the evaluation surfaced, tracked in the same module that follows a teacher across the year.
- • Goal setting tools
- • Progress tracking
- • Linked to PD
Why Kentucky Districts Run Evaluations Inside EX in Education
Run your certified evaluation plan compliantly, then use what the evaluation surfaces to actually grow and keep your teachers. Evaluation is the doorway. Educator growth and retention is the product.
Less admin, more coaching
Structured workflows and feedback tools free evaluators to spend more of their time in coaching conversations, not paperwork.
Consistent across schools
Standard Kentucky Framework rubrics and processes help evaluators score consistently, whether it is one building or the whole district.
Growth you can see
Ratings, goals, and coaching history sit together, so progress is visible over time instead of scattered across files.
Retention, not just ratings
When feedback connects to PD, goals, and support, teachers keep developing, and districts keep the ones they worked hard to hire.
How AI Supports Kentucky Evaluations
AI in EX in Education helps evaluators work through the Kentucky Framework faster while keeping every judgment in human hands. It drafts and organizes, evaluators decide.
Draft Feedback From Evidence
Turn observation notes into clear, component-aligned feedback that the evaluator reviews and edits before it is shared.
Organize Evidence by Component
Sort notes and artifacts against the 22 Kentucky Framework components, so nothing is missed when it is time to score.
Suggest Growth Next Steps
Surface coaching moves and PD ideas tied to what an observation revealed, ready for the evaluator to assign.
Bring Kentucky Evaluations Into the Bigger Picture
See how EX in Education runs evaluations aligned to your certified evaluation plan and the Kentucky Framework for Teaching, then connects them to coaching, PD, goals, and retention across every school.
Built for Kentucky Framework requirements. Bring your own certified evaluation plan, or start from ours. Connected to coaching, PD, and goals.
Part of EX in Education
One piece of the educator experience.
Kentucky evaluations are one part of how districts support educators. In EX in Education, they connect to the bigger picture: walkthroughs, coaching, evaluations, goals, PD, recognition, surveys, and retention. Bring your own process, or start from a template, then run it across every school so every educator moves from hired to thriving.
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