West Virginia Educator Evaluation Software
Run the West Virginia Educator Evaluation System aligned to WVBE Policy 5310, across the five professional teaching standards, self-reflection, student learning goals, observations, and evidence.
The evaluation is the entry point, not the whole story. In EX in Education, it connects to coaching, goals, PD, and retention, so every educator moves from hired to thriving.
Educator Evaluation
West Virginia's Educator Evaluation System
The West Virginia Educator Evaluation System, defined by WVBE Policy 5310, measures teacher performance against the state's professional teaching standards. It brings together self-reflection, student learning goals, observations, and evidence. In EX in Education, that process is the doorway into a connected system for coaching, PD, and retention.
Five Professional Teaching Standards
Teachers reflect on their practice against five performance standards, each pre-configured in EX so evaluators score on West Virginia's rubrics without rebuilding forms.
- Curriculum and Planning
- The Learner and the Learning Environment
- Teaching
- Professional Responsibilities for Self-Renewal
- Professional Responsibilities for School and Community
Reflection, Goals, and Evidence
Policy 5310 pairs the standards with self-reflection, student learning goals, and evidence. EX keeps each piece in one record alongside observation results.
- Self-reflection on the five standards
- Student learning goals with two data points
- Evidence from practices and artifacts
- A summative evaluation conference
Complete Policy 5310 Standards Coverage
All five West Virginia professional teaching standards are pre-built in EX in Education, so evaluators can reflect, observe, score, and gather evidence against the state rubrics from day one.
Curriculum and Planning
Covers what teachers know and plan before instruction begins.
- Knowledge of content and pedagogy
- Standards-aligned unit and lesson design
- Planning for the range of learners
- Using assessment to inform planning
The Learner and the Learning Environment
Covers culture, relationships, and classroom management.
- A safe, respectful environment
- Effective classroom management
- A culture that supports learning
- Engaging every student
Teaching
Covers instruction as it happens in the classroom.
- Clear communication
- Varied, responsive strategies
- Differentiated instruction
- Timely, useful feedback
Professional Responsibilities for Self-Renewal
Covers reflection, collaboration, and continued growth.
- Reflecting on practice
- Pursuing professional growth
- Collaborating with colleagues
- Upholding professional ethics
Professional Responsibilities for School and Community
Covers the teacher's role beyond the classroom.
- Engaging families
- Contributing to the school
- Building community partnerships
- Modeling professionalism
Instructional Observations
- • Last the length of a lesson, at least 30 minutes
- • A mix of scheduled and unscheduled visits
- • Post-observation conference within 10 days
- • Reflection and feedback exchanged at the conference
Progressions Set the Cadence
- • Initial (years 1 to 3): 2 scheduled and 2 unscheduled
- • Intermediate (years 4 to 5): 1 scheduled and 1 unscheduled
- • Advanced (6 or more years): not required, recommended
- • Advanced observations can be requested by the teacher
Staying on cycle: Policy 5310 runs on annual deadlines. An orientation opens the year, self-reflection is due on or before October 1, student learning goals on or before November 1, and the summative evaluation is finalized by June 15 or the teacher's last day. EX tracks self-reflection, goals, observations, and the summative together, with reminders so districts stay on cycle.
West Virginia Performance Levels, Tracked Over Time
Policy 5310 uses four performance levels. EX in Education records each rating, ties it to the evidence behind it, and carries it forward so growth is visible from one cycle to the next.
Distinguished
Consistently exceeds the standard and models practice for others
Accomplished
Meets the standard and demonstrates effective practice
Emerging
Developing practice that needs support in some areas
Unsatisfactory
Requires significant improvement and intensive support
Under Policy 5310, a teacher's progression sets how often observations happen, from the Initial years through Advanced. When performance on a standard is Unsatisfactory, teachers can be supported through a Focused Support Plan and, if needed, a Corrective Action Plan. EX in Education keeps each teacher's rating history, progression, and improvement plans in one place, and routes the ones who need support into coaching cycles so a rating leads to next steps, not just a score.
Built for West Virginia's Evaluation Process
EX in Education gives West Virginia districts what they need to run Policy 5310 aligned to state requirements, then connects that evidence to coaching, PD, goals, and retention across every school.
Standards-Aligned Forms
Observation and self-reflection forms pre-built for all five professional teaching standards, on West Virginia's four-level scale.
- • All five standards included
- • Four-level rating scale
- • Evidence collection tools
Observation Cycles
Manage scheduled and unscheduled observations with cadence set by each teacher's progression, plus reminders in one connected system.
- • Scheduled and unscheduled visits
- • Progression-based cadence
- • Cycle reminders
Self-Reflection & Evidence
Capture each teacher's self-reflection on the five standards and the evidence that supports a rating, all in one record.
- • Self-reflection on the standards
- • Practices and artifacts as evidence
- • Evidence noted in the record
Coaching Handoff
Turn what an observation surfaces into a coaching cycle, so feedback leads to real support instead of a filed form.
- • Evidence to coaching
- • Structured feedback
- • Follow-up visits
Cycle Deadlines
Keep the year's deadlines on track, from orientation and self-reflection through goals and the summative evaluation.
- • Self-reflection and goal deadlines
- • Observation and conference tracking
- • Summative reminders
Student Learning Goals
Set student learning goals with two data points in time, tracked in the same module that follows a teacher across the year.
- • Measurable, comparable goals
- • Two data points in time
- • Progress tracking linked to PD
Why West Virginia Districts Run Evaluations Inside EX in Education
Run Policy 5310 compliantly, then use what the evaluation surfaces to actually grow and keep your teachers. Evaluation is the doorway. Educator growth and retention is the product.
Less admin, more coaching
Structured workflows and feedback tools free evaluators to spend more of their time in coaching conversations, not paperwork.
Consistent across schools
Standard Policy 5310 rubrics and processes help evaluators score consistently, whether it is one building or the whole district.
Growth you can see
Ratings, goals, and coaching history sit together, so progress is visible over time instead of scattered across files.
Retention, not just ratings
When feedback connects to PD, goals, and support, teachers keep developing, and districts keep the ones they worked hard to hire.
How AI Supports West Virginia Evaluations
AI in EX in Education helps evaluators work through Policy 5310 faster while keeping every judgment in human hands. It drafts and organizes, evaluators decide.
Draft Feedback From Evidence
Turn observation notes into clear, standards-aligned feedback that the evaluator reviews and edits before it is shared.
Organize Evidence by Standard
Sort notes and artifacts against the five professional teaching standards, so nothing is missed when it is time to score.
Suggest Growth Next Steps
Surface coaching moves and PD ideas tied to what an observation revealed, ready for the evaluator to assign.
Bring West Virginia Evaluations Into the Bigger Picture
See how EX in Education runs Policy 5310 aligned to West Virginia's requirements, then connects evaluations to coaching, PD, goals, and retention across every school.
Built for Policy 5310 requirements. Bring your own rubric, or start from ours. Connected to coaching, PD, and goals.
Part of EX in Education
One piece of the educator experience.
West Virginia educator evaluations are one part of how districts support educators. In EX in Education, they connect to the bigger picture: walkthroughs, coaching, evaluations, goals, PD, recognition, surveys, and retention. Bring your own process, or start from a template, then run it across every school so every educator moves from hired to thriving.
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